Structure

The Executive Board


The Executive Board is elected by the student body and is made up of seven (7) members in the spring and eight (8) members in the fall. The term of the Executive Board runs through the calendar year (January to December).  The members that make up the executive board include the President, Executive Vice President, Vice President for Communications, Parliamentarian, Business Manager, and two Chief Senators. In the fall an Assistant Business Manager is added and trained throughout the semester in preparation to take over the position of the Business Manager in January. The only two hired positions on the Executive Board are the Business Manager and the Assistant Business Manager. All members of the Executive Board have assigned office hours and are paid hourly. In addition to their position on the executive board, each member still participates within both an Intra Senate and Faculty Senate committee.  Each of the Executive Board members chairs one of the Intra Senate Committees.

  • The President is the official representative of the Student Government Association and simultaneously serves as the president of the entire undergraduate student body, attends all Faculty Senate meetings, chairs the SGA's Campus Environment Committee, and appoints members of Senate to the Intra-Senate and Faculty Senate committees.
  • The Executive Vice President moderates all meetings of the SGA Senate using Robert’s Rules of Order and facilitates all Senator orientation/retreat programs. The Executive Vice President also attends Faculty Senate meetings along with the President and chairs the SGA's Leadership Committee.
  • The Vice President for Communications records all meeting minutes for Executive Board and Senate meetings, distributes the minutes, and ensures all committee reports and proposals are posted on OrgSync. The Vice President for Communications chairs the SGA's Public Relations Committee and supervises the SGA's hired Public Relations Manager.
  • The Business Manager is responsible for preparing an annual report of all student club/organization spending, prepares annual club/organization budgets, and processes all of the financial transactions of the clubs/organization budgets allocated by the SGA. The Business Manager also chairs the SGA's Finance and Budgeting Committee which meets to review club/organization spending patterns, enforce SGA's financial policies, and make recommendations to the annual SGA budget. An Assistant Business Manager is hired each fall semester to work alongside the Business Manager in preparation to take over the position in the following term.
  • The Parliamentarian coordinates Senate and Class Officer elections, enforces Robert’s Rules during meetings, and reviews and updates the constitution and by-laws yearly. The Parliamentarian chairs the Parliamentary committee.
  • The Chief Senators (2) represent all elected and appointed Senators on the Executive Board to ensure fairness, advocacy, and accountability and to ensure balance between the executive and legislative branches of the SGA.  The Chief Senators equally divide the responsibilities to chair the SGA's Campus Dining and Campus Housing Committees.
  • NOTE: The Public Relations Manager is a hired, ex officio position who is not a member of Senate but helps promote the Student Government Association through social media, web, and print media.  The Public Relations Manager reports directly to the Vice President for Communications and is an ex officio member of the Public Relations Committee.

The Legislative Senate


Every Senator on the student Senate represents a designated student population on the Senate. Each Senator must be from the constituency they are representing - with the exception of the At-Large positions.

  • School Senators (4): There are four Senators to represent the different schools and associated clubs and organizations on campus, the School of Arts and Letters, School of Business, School of Health Sciences, and School of Sciences. There is one senator from each school, respectively.
  • Class Senators (8): There are two Senators to represent each traditional undergraduate class (i.e. freshman class, sophomore class, junior class, and senior class).
  • Greek Life Senators (2): Two Senators are appointed to represent the Greek Life population on campus, one from the Inter-Fraternity Council and the other from the Inter-Sorority Council.
  • Student Athlete Senators (2): Two Senators are appointed by the Student Athlete Advisory Committee (S.A.A.C.) which represents all of the Student Athletes on campus.
  • Student Activities Senator (1): There is one Senator appointed by the Student Activities Organization (S.A.O.) as they receive the most amount of funding to provide entertainment and events to all students on campus.
  • Emerging Leaders Senator (1): There is one Senator to represent the SFU Emerging Leaders group, which works closely with the Student Government Association to promote leadership development on campus.
  • Campus Ministry Senator (1): There is one Senator appointed by Campus Ministry to represent all faith & worship groups and programs on campus.
  • International Student Senator (1): There is one Senator appointed by the International Student Association (I.S.A.) to represent the international student population.
  • At-Large Senators (4): Finally there are four At-Large Senators who represent the student body as a whole and all non-academic clubs and organizations in the following categories: Campus Involvement, Club Sports, Community Service, and Hobbies & Interests.

Intra-Senate Committees


There are eight Intra-Senate committees that are a part of the Senate structure. They meet on a regular basis to go review opportunities to enhance the quality of student life and draft new proposals to be brought to Senate for voting.

  • The Campus Environment Committee is led by the President and seeks to collaborate with various stakeholders from across the University on various issues that affect the general student life experience.
  • The Leadership Committee is led by the Executive Vice President and works to coordinate all official SGA events such as the annual Student Involvement Fair, the annual Leadership Conference, semestral Town Hall meetings, the annual Student State of the Union Address, the annual Student Involvement Awards, and our famous Donut Heaven events during finals weeks!
  • The Public Relations and Communications Committee is led by the Vice President for Communications and focuses on both the internal and external communications and promotions of the Student Government Association to form a more active and informed student body via OrgSync, the web, social media, email, and print media.
  • The Finance and Budgeting Committee is led by the Business Manager and focuses on the budget planning and funding of student clubs and organizations and other SGA programs and services on campus.
  • The Parliamentary Committee is led by the Parliamentarian and is responsible for constantly reviewing and maintaining the SGA's governing documents as well as enforcing SGA policies and procedures. The Parliamentary Committee also oversees all SGA and Class Officer elections.
  • The Campus Housing Committee is led by one of the Chief Senators and works on enhancing on-campus student housing with the collaboration of the Office of Residence Life and other key stakeholders.
  • The Dining Committee is also led by one of the Chief Senators and works on enhancing food services on campus through the collaboration of SFU Dining Services and other key stakeholders.
  • The last Intra-Senate committee is the Emerging Leaders Committee which is led by an appointed member of the SFU Emerging Leaders program. The SFU Emerging Leaders is a programmatic function of the Student Government Association designed to promote continuous leadership development opportunities on campus.

Faculty Senate Committees


All elected and appointed Senators of the Student Government Association at Saint Francis University enjoy the honor and privilege of serving on a Faculty Senate committee as full voting members. The committee designations are assigned by the President at the beginning of each semester. These committees usually meet on a monthly or bi-weekly basis. Senators provide Faculty Senate committee updates at the weekly Student Senate meetings.

The Faculty Senate committees are organized to oversee a wide variety of educational and institutional topics including:

  • Faculty Senate - the primary governing body of the SFU faculty
  • Curriculum and Teaching - reviews methods of instruction and course/program development
  • General Education - reviews the University's common core curriculum
  • Institutional Review Board - reviews and approves official research proposals
  • Library Resources - reviews the library and all educational resources provided to students
  • Student Affairs - reviews issues concerning the student life experience
  • Standards and Admissions - reviews academic standards and requirements for institutional/program admission
  • Athletics Advisory Board - reviews issues concerning the student-athlete population
  • Campus Safety - reviews general safety concerns of the campus
  • INFONET - reviews information technology resources available to students
  • Academic Court - reviews academic appeal cases involving students
  • University Police/ Parking Review Board - reviews parking-violation disputes and appeals
  • Student Health Advisory - reviews health related concerns of the student body
  • Distance Education - reviews accessibility and opportunity for online educational offerings

The Order of Student Senate Meetings


The general Student Senate meetings of the Student Government Association are held every Thursday night at 6:00 PM in the JFK Student Center Lounge. All students are welcome to attend and Community Enrichment Series (CES) credit is available for a student's first attendance at an SGA meeting. Students also have the option of participating in the Public Debate section of the meeting. This is the place where students can bring up concerns they believe the SGA should address on behalf of the student body. The meetings are run using Robert’s Rules of Order and are structured using the following format:

 

Order of the Meeting
  1. Call to Order: The meeting is brought to order.
  2. Prayer: The official Student Government Association prayer is read before every meeting.
  3. Approval of the Minutes: The notes of the previous meeting will have been distributed via email and on OrgSync, and must be approved by Senate before being entered into official archives.
  4. Public Debate: This is a time that students in the general audience are able to voice their opinions or concerns. Important issue, questions, or ideas can be shared at this time.
  5. Officer Reports: All members of the Executive Board will provide reports on their work from the week along with any other important updates or announcements.
  6. Senator Constituency Reports: Updates from constituency-based discussions will be provided by all members of Senate.
  7. Faculty Senate Committee Reports: Senators who have attended Faculty Senate committee meetings that week will provide reports on important things that were discussed or approved in those meetings.
  8. Intra-Senate Committee Reports: All Intra-Senate Committees will provide progress updates on their work assignments.
  9. Unfinished Business: This segment is for continued discussions or calls for voting that were tabled at a previous meeting.
  10. New Business: This is the time for any new proposals or ideas to be brought up before the Senate. Formal proposals can be voted on at this time or continued discussion may be tabled for another meeting later in the semester if a decision cannot be reached or if more information is required.
  11. Advisor Input: The Advisor for the SGA has the opportunity to provide feedback to the Senate, provide important updates or announcements, or provide education/instruction on Student Government operations.
  12. Final Comments: General announcements for the good of the Senate or of the Student Body are offered.
  13. Adjournment: The meeting is officially closed and the Senate is dismissed.

The Election Process


The Student Government Association of Saint Francis University operates on an annual election cycle.  Elections are held for a period no greater than 1 week ending on the general election day of the United States.  All elected/appointed Officers and Senators serve 12-month terms starting each January and running through December.

Eligible nominees for both the President and Executive Vice President positions must have served a full term as members of a previous Executive Board.

Similarly, eligible nominees for Vice President for Communications and Parliamentarian must have served a full term as members of a previous Senate.

Nominees for all other Senator seats including Class Senators, School Senators, and At-Large Senators must have completed and submitted the official petition for candidacy. Valid petitions contain no fewer than twenty-five student signatures. All signatures must be those of students belonging to the same constituency that each candidate wishes to represent. For example, candidates running for the Shields School of Business Senator seat must obtain signatures from students from the Shields School of Business, etc.

Chief Senators are elected by the incoming Senate and must relinquish their previously elected seats in order to serve in the position. The vacancies are then filled by Presidential appointment - typically given to the first runner-up within the election for the position now relinquished by the newly elected Chief Senators.

Some constituencies are represented by internally appointed representation. These constituencies include the Student-Athletes Advisory Committee (S.A.A.C.), the Inter-fraternity Council (I.F.C.), the Inter-Sorority Council (I.S.C.), the Student Activities Organization (S.A.O.), the International Student Association (I.S.A.), Campus Ministry, and the SFU Emerging Leaders.

The second Tuesday of every November serves as the official Election Day on campus where all traditional, full-time undergraduate students are invited to participate. Students will then vote for all members of the Executive Board and Senate. The remaining weeks following the election allow for Officer and Senator transitional procedures to take place. This allows for a seamless transition of power between administrations.  The newly elected Executive Board are officially sworn into office during the SGA's Town Hall meeting each fall semester.  The newly elected Senators are officially sworn into office during the first Senate meeting of the new term.

The SGA Business Manager is a hired position. Candidates for the Assistant Business Manager are interviewed in April with the final candidate being hired for a fall semester term to serve an apprenticeship under the Business Manager. The Assistant Business Manager then assumes the role of the Business Manager in January along with the other newly elected members of the Executive Board.