Structure

Executive Board


The Executive Board is elected by the student body and is made up of seven members in the spring and eight members in the fall. The term of the Executive Board runs through the calendar year (January to December).  The members that make up the executive board include the President, Executive Vice President, Vice President of Communications, Parliamentarian, Business Manager, and two Chief Senators. In the fall an Assistant Business Manager is added and trained throughout the semester to prepare to take over the role of the Business manager each January. The only two hired positions on the Executive Board are the Business Manager and the Assistant Business Manager. All members of the Executive Board have assigned office hours and are paid hourly. In addition to their position on the executive board, each member still participates within both an Intra Senate and Faculty Senate committee.  Each of the Executive Board members chairs one of the Intra Senate Committees.

  • The President is the official representative of the Student Government Association and simultaneously serves as the president of the student body, attends Faculty Senate meetings, chairs the Campus Environment committee, and appoints members of Senate to the Intra-Senate and Faculty Senate committees.
  • The Executive Vice President moderates the Student Senate meetings using Robert’s Rules of Order and facilitates the new Senator orientation programs. The Executive Vice President also attends Faculty Senate meetings along with the President. The Executive Vice President chairs the Leadership committee.
  • The Vice President of Communications records all meeting minutes for Executive Board and Senate meetings, distributes the minutes, and ensures all committee reports and proposals are posted on OrgSync. The Vice President of Communications chairs the Public Relations committee and supervises the SGA's Public Relations Manager.
  • The Business Manager's responsibilities include preparing an annual report of all students organization spending, prepares annual club/organization budgets, and processes all of the financial transaction of the clubs/organization budgets allocated by the SGA. The Business Manager also chairs the Finance and Budgeting committee which meets to review clubs spending patterns, enforce SGA financial policies, and to make recommendation to the annual SGA budget. The Assistant Business Manager is hired in the fall to work alongside the Business Manager and take over the position the following spring semester.
  • The Parliamentarian coordinates Senate and Class Officer elections, enforces Robert’s Rules during meetings, and reviews and updates the constitution and by-laws yearly. The Parliamentarian chairs the Parliamentary committee.
  • The Chief Senators act as liaisons between the Senators and Executive Board and enforce the SGA attendance policy and Senator incentive program.
  • The Public Relations manager is a hired position who is not a member of Senate but helps promote the Student Government Association through social media, web, and print media.
     

Senators/Constituencies


Every senator on the student Senate represents a designated student population on the Senate. Each Senator must be from the constituency they are representing.

  • There are four Senators to represent the different schools and associated clubs and organizations on campus, the School of Arts and Letters, School of Business, School of Health Sciences, and School of Sciences. There is one senator from each school, respectively.
  • There are two Senators to represent each graduating class (i.e. freshman class, sophomore class, junior class, and senior class).
  • Two Senators represent the Greek Life population on campus, one from the Inter-Fraternity Council and the other from the Inter- Sorority Council.
  • Two Senators are from the Student Athlete Advisory Committee which represents all of the Student Athletes on campus.
  • There is also one Senator from the Student Activities Organization as they receive the most amount of funding to provide entertainment and events to all students on campus.
  • There is one Senator to represent the SFU Emerging Leaders group, which works closely with the Student Government Association to promote school spirit.
  • Finally there are five At-Large Senators who represent the student body as a whole and non-academic clubs and organizations in the following categories: Campus Involvement, Club Sports, Community Service, Faith & Culture, and Hobbies & Interests.

Intra-Senate Committees


There are eight Intra-Senate committees that are a part of the Senate structure. They meet on a regular basis to go review opportunities to enhance the quality of student life and draft new proposals to be brought to Senate for voting.

  • The Campus Environment committee is lead by the President and deals with various issues that affect the general student life experience.
  • The Leadership committee is lead by the Executive Vice President and works to coordinate events such as the annual Student Involvement Fair, the annual Leadership Conference, semestral Town Hall meetings, the annual Student State of the Union Address, the annual Student Involvement Awards, and our famous Donut Heaven events during finals week!
  • The Public Relations and Communications committee is lead by the Vice President of Communications and works on communicating the work of the Student Government Association to the rest of the student body via OrgSync, the web, social media, email, and print media.
  • The Finance and Budgeting committee is lead by the Business Manager and deals with the budgeting and funding of student clubs and organizations and other student-led programming on campus.
  • The Parliamentary committee is lead by the Parliamentarian and deals with reviewing and maintaining of the SGA's governing documents as well as enforcing SGA policies and procedures. The Parliamentary committee also oversees all SGA and Class Officer elections.
  • The Campus Housing committee is lead by one of the Chief Senators and works on enhancing on-campus student housing.
  • The Food Service committee is also lead by one of the Chief Senators and works on enhancing food services on campus.
  • The last Intra-Senate committee is the Emerging Leaders committee which is lead by an appointed member of the SFU Emerging Leaders program. The SFU Emerging Leaders is a sub-committee of the Student Government Association designed to promote school spirit initiatives on campus.

Faculty Senate Committees


Senators of the Student Government Association at Saint Francis University have the privilege of serving and having a vote on the Faculty Senate committees they sit on. The committee designations are assigned by the President at the beginning of each semester. These committees usually meet on a monthly basis and Senators are vote-carrying members on most of the committees. Senators provide Faculty Senate committee updates at the weekly Student Senate meetings.

The Faculty Senate committees are organized to oversee a wide variety of educational topics including:

  • Faculty Senate - the primary governing body of the SFU faculty
  • Curriculum and Teaching - reviews methods of instruction and course/program development
  • General Education - reviews the University's common core curriculum
  • Institutional Review Board - reviews and approves research proposals
  • Library Resources - reviews the library and all educational resources
  • Student Affairs - reviews issues concerning the student life experience
  • Standards and Admissions - reviews academic standards and requirements for institutional/program admission
  • Athletics Advisory Board - reviews issues concerning the student-athlete population
  • Campus Safety - reviews general safety concerns of the campus
  • INFONET - reviews information technology resources available to students
  • Academic Court - reviews academic appeal cases involving students
  • University Police/ Parking Review Board - reviews parking-violation disputes and appeals
  • Student Health Advisory - reviews health related concerns of the student body
  • Distance Education - reviews accessibility and opportunity for online educational offerings

Student Senate Meetings


The general Student Senate meetings of the Student Government Association are held every Thursday night at 6:00 PM in the JFK Student Center Lounge. All students are welcome to attend and Community Enrichment Series (CES) credit is available for a student's first attendance at an SGA meeting. Students also have the option of participating in the Public Debate section of the meeting. This is the place where students can bring up concerns they believe the SGA should address on behalf of the student body. The meetings are run using Robert’s Rules of Order and are structured using the following format:

 

Order of the Meeting
  1. Call to Order: The meeting is brought to order.
  2. Prayer: The official Student Government Association prayer is read before every meeting.
  3. Approval of the Minutes: The notes of the previous meeting will have been distributed via email and on OrgSync, and must be approved by Senate before being entered into official archives.
  4. Public Debate: This is a time that students are able to voice their opinions or concerns. Important issue, questions or ideas can be shared at this time.
  5. Officer Reports: Updates and reminders from the Executive Board.
  6. Senator Constituency Reports: Updates from constituency-based discussions.
  7. Faculty Senate Committee Reports: Senators who have attended a Faculty Senate Meeting that week give a report on important things that were discussed or approved in that meeting.
  8. Intra Senate Committee Reports: This the time for an intra senate committee to discuss anything they did at their intra senate committee this week.
  9. Unfinished Business: This section is for discussions or votes that were tabled for another time to be brought up before new business.
  10. New Business: This is the time for any new proposals or ideas to be brought up to the Senate. They can be voted on right then or the discussion tabled for another time.
  11. Advisor Input: The advisor has the opportunity to put in their word about how the meeting went and any announcements.
  12. Final Comments: Any news or important things that are happening on campus that weekend that affect the student body are mentioned here.
  13. Adjournment: Meeting is officially concluded.

Election Process


The Student Government Association of Saint Francis University operates on an annual election cycle. All elected/appointed Officers and Senators serve 12-month terms starting each January and running through December.

Eligible nominees for both the President and Executive Vice President positions must have previously served a full term as members of the Executive Board.

Similarly, eligible nominees for Vice President of Communications and Parliamentarian must have previously served a full term as members of the Senate.

Nominees for all other Senator seats including Class Senators, School Senators, and At-Large Senators must have completed and submitted the official petition for candidacy. Valid petitions contain no fewer than twenty-five student signatures. All signatures must be those of students belonging to the same constituency that each candidate wishes to represent. For example, candidates running for the School of Business Senator seat must obtain signatures from students from the School of Business, etc.

Chief Senators are elected by the incoming Senate and must relinquish their previously elected seats in order to serve in the position. The vacancies are then filled by Presidential appointment.

Some constituencies are represented by internally appointed representation. These constituencies include the Student-Athletes Advisory Committee (S.A.A.C.), the Inter-fraternity Council (I.F.C.), the Inter-Sorority Council (I.S.C.), the Student Activities Organization (S.A.O.), the International Student Association (I.S.A.), and the SFU Emerging Leaders.

The second Tuesday of every November serves as the official Election Day on campus where all full-time undergraduate students are invited to participate. Students will then vote for all members of the Executive Board and Senate. The remaining weeks following the election allow for Officer and Senator transitional procedures to take place. This allows for a seamless transition of power between administrations.

The SGA Business Manager is a hired position. Candidates for the Assistant Business Manager are interviewed in April with the final candidate being hired for a fall semester term to serve an apprenticeship under the Business Manager. The Assistant Business Manager then assumes the role of the Business Manager in January along with the remaining members of the newly elected Executive Board.